obscure Word tricks that can expedite common chores

Move table rows up or down

This tip is probably most useful when you're working in a table, although you can use it to reorder paragraphs outside a table, too. Let's say you decide you want the third row of a table to be the top row. Just click within the third row, hold down [Alt][Shift] and press the up arrow key twice. Each time you press the arrow key, Word will move the row up one. You can select multiple rows to move them as a block, and you can use the down arrow key if you want to move text down instead of up.
Using this shortcut gets a little tricky if you're moving big pieces of text outside a table. It's easy to lose track of what's being relocated where, and you might find it easier to take a standard cut-and-paste approach in those situations. But when the text is small and manageable, the shortcut is fairly handy. For example, if you need to move an item up or down within a bulleted or numbered list, you can just click in the item's paragraph and use the [Alt][Shift] and arrow key combo to move the item to the desired spot.
Go back to your last editing location when you open a document

One of the confounding things about Word is that when you reopen a document you've been working on, it puts you back at the top of the document. Unlike Excel, which takes you to the spot where you left off last time, Word's short-term memory always wants to start you off at the beginning again. You can work around this if you press [Shift][F5] as soon as the document opens. [Shift][F5] is the Go Back shortcut, which cycles you between your four most recent edits during a Word session. But if you can remember to hit it immediately after opening a document, Word will jump to the last thing you changed before saving and closing that doc.
Save changes to all open documents at one time

This simple technique comes in handy when you're working in multiple documents and want to make sure you've saved your changes to all of them. I actually use it most often when I've made a change to a template and want a quick way to save that change on the fly (before I've had a chance to forget I made a change I want to keep). All you have to do is press the [Shift] key and pull down the File menu. Word will add the Save All command to the menu, above the Save As command. Just choose Save All and Word will prompt you to save each document (or template) that has any unsaved changes. This is more efficient than having to navigate to each document individually and click Save.

Make a vertical text selection

Here's a trick that seldom appears on the shortcut lists. Most of the time, we select text horizontally—a word, a series of words, a paragraph--from left to right or vice versa. But occasionally, the selection has to be vertical. For instance, suppose you wanted to delete the leading characters.
To make a vertical selection, hold down [Alt] as you drag down through the text you want to highlight. Hit [Delete] and bam, they're gone.
Although we selected text at the beginning of the lines in this example, you can make vertical selections anywhere on the page.

Quickly add a series of numbers

There are plenty of tools you can rely on to perform sophisticated or complex calculations. But Word offers a command that can be handy when you just need to sum a few numbers without dragging out another application. The command is Tools Calculate, and although it doesn't appear on any toolbars, it's easy to add.

1. Choose Tools Customize (or double-click an empty spot on any toolbar) to open the Customize dialog box.
2. Click the Commands tab and choose All Commands from the Categories list box
3. Click in the Commands list box and scroll down to select ToolsCalculate
4. Drag the ToolsCalculate item to the toolbar where you want it to appear.
5. Click Close to close the Customize dialog box

Once you have access to the Calculate command, here's how you use it. Simply highlight a series of numbers (either horizontally or vertically) and click your Tools Calculate button. Word will display the sum in the status bar, It will also place that sum on the clipboard, so if you need to paste it into a document, just click in the desired spot and press [Ctrl]V or click Paste.
It's important to note that the Calculate command works differently from the AutoSum button on the Tables and Borders toolbar. To use AutoSum, you have to be in an empty cell and then click the button to insert a formula that will add the numbers in the cells above or to the left of the current cell. It's a sort of light-duty version of Excel's =Sum() function. By contrast, the Calculate command gives you a quick total without requiring you to make a place for the results in your document.


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